Applications Procedures and Contact
Please read all of the following information before submitting an application.
The Foundation welcomes people to contact us at any time to discuss ideas. Our staff can provide advice and guidance to assist groups to submit the best possible application and we welcome innovative approaches.
Potential applicants must submit a Letter of Inquiry. If the project falls within the Foundation’s goals and program areas, the applicant may be asked to provide a full proposal and may also be invited for an interview to discuss the project in person. This is not a guarantee of funding.
We do not encourage the inclusion of additional materials such as videos, CDs, annual reports or newsletters with your application. We cannot store or return these materials. Application pages shall be letter-sized and printed with 12 point text. Applications must be received by the Foundation by the due dates specified, no exceptions will be made.
Letters of Inquiry
Applicants seeking funding must submit a Letter of Inquiry as the first step.
When submitting a Letter of Inquiry:
1. Download, print and submit our Letter of Inquiry Cover Page template. The LOI application requests the following information:
- An overview of the project, clearly addressing purpose and expected results
- A description of how the project benefits the Greenbelt
- An explanation of how the project achieves the goals of the Foundation
- A description of the main activities, key positions, partners and people involved in the project
- A brief outlined of the organization’s history, objectives and current activities.
- Preliminary budget and timeline of activities
2. Use letter size paper with 12 point text. The Letter of Inquiry should not be longer than two (2) pages single-spaced. Avoid including additional materials such as videos, CDs, annual reports or newsletters.
Letters of Inquiry must be submitted electronically to the Foundation at firstname.lastname@example.org by 5:00 pm on the due date. Expect to receive a confirmation email from the Foundation. Any Letters of Intent received after the 5 pm deadline will not be considered. The Foundation cannot offer extensions to the due dates under any circumstances.
Your organization may be invited by the Foundation to submit a full proposal. This is not a guarantee of funding.
If invited, please submit eleven (11) paper copies, with one original signed copy, followed by an electronic copy of the full proposal by 5:00 pm on the due date. All hard copies must be sent unbound, unstapled, hole-punched, and printed double-sided. All pages must be letter size with 12 point text. We regret that full proposals which do not follow these instructions cannot be considered for funding by the Foundation.
Please call and/or meet with staff to discuss your proposal before final submission.
1. Executive Summary (1/2 page maximum)
Summarize the purpose, main objectives and expected outcomes of the project.
2. Project Description and Methodology (2 page maximum)
Provide a level of detail that enables the Foundation to understand what you are trying to achieve, how you plan to achieve your goals and why this work is important to the Greenbelt and helps the Foundation achieve its broader goals. This is also an opportunity to showcase your group’s experience and capacity to successfully carry out the proposed project.
- An outline of the purpose, goals and objectives for the project
- An description of the opportunity the project is meeting
- A description of the main activities to be undertaken
- Expected results and long-term impact
3. Rationale and Fit with the Foundation’s Goals (1 page maximum)
Outline the need for your project and present an argument for why your methodology is sound and relates to your project goal. Describe how the project benefits the Greenbelt and supports the Foundation’s vision and goals.
4. Communications Plan (1 page maximum)
Communication needs and opportunities will vary from project to project:
- Outline main communication messages
- Identify your target audience(s)
- Provide detail on how you will communicate with your target audience(s)
- Provide a timeline for communication
- Explain what you hope to accomplish through these activities
Additionally, the Foundation is interested in how your organization will communicate information about Ontario’s Greenbelt through the project. In particular, describe how the project will broaden and deepen awareness and even increase support for the Greenbelt - a major priority for the Foundation. Also consider how the Greenbelt logo and branding – representing the landscape and benefits to the region – can be integrated into your communication activities. If needed, the Foundation has multiple resources for organizations to use and distribute.
5. Evaluation Plan (2 page maximum + submit evaluation template)
Develop an evaluation plan that will help the Foundation understand what has changed as a result of your work. List the expected results and describe how you plan on tracking and measuring the progress and success of your project. Consider what performance indicators will be crucial to evaluating your progress. Be sure to account for the resources needed to evaluate your success in the proposal.
Take the time to understand the difference between immediate outputs (the straight reporting of numbers - held 10 workshops, published a report); outcomes (how your target audiences have or will benefit from the project); and, longer-term impact (what has or will happen in the broader community).
The Foundation places a high value on evaluation. While evaluation is useful to document impact and demonstrate accountability, it is also crucial to building more effective programs, greater learning opportunities, and better knowledge of what works for grantees and the Foundation. We will share project results with Greenbelt stakeholders and decision-makers, contribute best practices examples, and advance expertise on issues relevant to Ontario’s Greenbelt.A thorough evaluation of each project aids in these tasks.
6. Project Budget (submit budget template)
Itemize the budget using the template provided. Include project totals for each budget item and indicate the amount requested from the Foundation. For additional expenditures please also indicate other sources of funding, including in-kind, and whether these amounts have been confirmed. Overhead costs of up to 10% of the total requested project budget will be supported.
7. Organizational & Financial Information
Submit a list of your organization’s Board of Directors, identifying each person’s affiliations, and a list of any relevant committees or advisory groups. Provide details on personnel and partners involved in the project, including their skills and expertise. Provide information about the chief executive officer (CEO) of your organization. Finally, provide the most recent audited financial statements and a copy of the operating budget for the current year, including expenses and revenues to date for your organization.
8. Background Materials & Additional Information
Please limit the amount of additional materials (reports, CDs, booklets etc) sent with your application. Submit only background materials that are highly relevant to the project. Inquire among Foundation staff what, if any, additional materials may be useful or necessary.
Proposal Review Process
Each full proposal is reviewed by Foundation staff, an external Advisory Committee and by the Board of Directors. Staff also utilizes outside experts to peer review proposals, as needed. All funding decisions rest with the Board of Directors.
The Foundation is committed to achieving its primary goals and thus reviews applications with an eye towards specific outcomes. A strong application clearly identifies:
- Project goals and how these fit with the Foundation’s goals and priorities
- The need for and the feasibility of the project
- Opportunity, expected results and how success will be measured
- Communication opportunities to ensure knowledge transfer and broad Learning within the field of work
- Organizational and personnel leadership and expertise needed for the project
- Clear and reasonable expenditures
Please refer to the Application Deadlines.
Our Contact Information
All Letters of Inquiry and invited proposals must be sent in the proper format to the Foundation by the stated due dates.
Please send applications in hard copy to:
Burkhard Mausberg, CEO
Friends of the Greenbelt Foundation
661 Yonge Street, 5th floor
Toronto, Ontario M4Y 1Z9
Please send applications in electronic copy to: